Company Name: Bond Personnel Ltd (“the Company”)

Model Policy Name: Privacy Notice

Date: June 2025

Version: 1.0

1. Contents

• Collection and use of personal data

Purpose of processing and legal basis

Legitimate interest

Statutory/contractual requirement

Recipients of data

• Information to be provided when data is not collected directly from the data subject

Categories of data

Sources of data

• Overseas transfers

• Data retention

• Your rights

• Login files

• Links to external sites

• Sale of the business

• Data security

• Changes to this privacy statement

• Complaints or queries

2. Collection and use of personal data

a. Purpose of processing and legal basis

Bond Personnel will collect your personal data (which may include special categories of personal data) and will process your

personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about

job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job

opportunities, arranging payments to you and developing and managing our services and relationship with you and our

clients.

If you have opted-in, we may also send you marketing information and news via email/text. You can opt-out from receiving

these at any time by clicking “unsubscribe” when you receive these communications from us.

On some occasions we may be required to use your data for the purpose of investigating, reporting and detecting crime and

also to comply with laws that apply to us. We may also use your information during the course of internal audits to

demonstrate our compliance with certain industry standards.

We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to

you are:

• Your consent

• Where we have a legitimate interest

• To comply with a legal obligation that we have

• To fulfil a contractual obligation that we have with youb. Legitimate interest

This is where Bond Personnel has a legitimate reason to process your data provided it is reasonable and does not go against

what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal

data our legitimate interests is/are as follows:

• Managing our database and keeping work-seeker records up to date.

• Providing work-finding services to you and our clients.

• Contacting you to seek your consent where we need it.

• Giving you information about similar products or services to those that you will have used from us recently.

c. Statutory/contractual requirement

Bond Personnel has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of

Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some

circumstances safeguarding requirements). Our clients may require this personal data, and we may need your data to enter

into a contract with you. If you do not give us the personal data, we need to collect in order to comply with our statutory and

legal requirements, we may not be able to continue to provide work-finding services to you.

d. Recipient/s of data

Bond Personnel will process your personal data and/or sensitive personal data with the following recipients:

• Clients (who we may introduce or supply you to)

• Your former employers who we may seek references from

• Payroll service providers who manage payroll on our behalf or other payment intermediaries who we may introduce

you to

• Other recruitment agencies in the supply chain

• Auditors who are assessing the compliance and processes of the business to ensure its adherence to all relevant

legislation and good practice guidance

3. Information to be provided when data collected not from the data subject

Categories of data: Bond Personnel has collected the following personal data on you:

Personal data:

• Name, address, mobile no., email

• National insurance no.

• Nationality (through right to work check)

• Bank details

Special categories of personal data:

• Health information including whether you have a disability

• Criminal conviction(s)

• Next of kin information

Source of the personal data: The Company sourced your personal data/special categories of personal data:

• From jobs boards, LinkedIn

• A former employer

• A referee whose details you previously provided to us

This information did not come from a publicly accessible source.4. Overseas transfers

Bond Personnel will not transfer the information you provide to us to countries outside the UK and/or the European

Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member

states plus Norway, Iceland and Liechtenstein.

5. Data retention

Bond Personnel will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws

may also require us to keep different data for different periods of time.

For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-

seeker records for at least one year from

(a) the date of their creation or

(b) after the date on which we last provide you with work-finding services.

We are required to keep your records relating to the right to work in the UK 2 years after employment or the engagement has

ended alterable and working time records including your 48 hour opt out notice annual leave/holiday records 2 years from

the time they were created.

Additionally, we must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long

as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3

to 6 years.

Where Bond Personnel has obtained your consent to process your personal, special categories of personal data, we will do

so in line with our retention policy. Upon expiry of that period the Bond Personnel will seek further consent from you. Where

consent is not granted the Company will cease to process your personal data and sensitive personal data.

6. Your rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data the Company processes on you;

• The right of access to the personal data the Company processes on you;

• The right to rectification of your personal data;

• The right to erasure of your personal data in certain circumstances;

• The right to restrict processing of your personal data;

• The right to data portability in certain circumstances;

• The right to object to the processing of your personal data that was based on a public or legitimate interest;

• The right not to be subjected to automated decision making and profiling; and

• The right to withdraw consent at any time.

Where you have consented to the Bond Personnel processing your personal data and sensitive personal data you have the

right to withdraw that consent at any time by contacting Bond Personnel at payroll@bondpersonnel.com. Please note that if

you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that

consent, or which is done according to another legal basis.

There may be circumstances where the Bond Personnel will still need to process your data for legal or official reasons. Where

this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.

If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details

above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you,

access your personal data or exercise any of the other rights listed above.7. Login Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic

information for aggregate use. IP addresses are not linked to personally identifiable information.

8. Links to external websites

Bond Personnel’s website may contain links to other external websites. Please be aware that the Company is not responsible

for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of

each and every website that collects personally identifiable information. This privacy statement applies solely to information

collected by the Company’s website.

9. Sale of business

If Bond Personnel’s business is sold or integrated with another business your details may be disclosed to our advisers and

any prospective purchasers and their advisers and will be passed on to the new owners of the business. Where the sale of

the business results in the transfer of your details to a different data controller we will notify you of this.

10. Data Security

Bond Personnel takes every precaution to protect users’ information. Bond Personnel operates a highly secure network,

through 3 datacentres using the latest firewall technology, double encryption access & user security protocols.

Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a

marketing assistant) are granted access to your information.

Bond Personnel uses all reasonable efforts to safeguard your personal information. However, you should be aware that the

use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of

any personal information which is transferred from you or to you via email/the Internet.

If you share a device with others, we recommend that you do not select the “remember my details” function when that option

is offered.

If you have any questions about the security at our website, you can email payroll@bondpersonnel.com

11. Changes to this privacy statement

We will update this privacy statement from time to time. We will post any changes on the statement with revision dates. If

we make any material changes, we will notify you.

12. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it, please contact

payroll@bondpersonnel.com.

You also have the right to raise concerns with the Information Commissioner’s Office on 0303 123 1113 or at

https://ico.org.uk/make-a-complaint/, or any other relevant authority should your personal data be processed outside of the

UK and you believe that your data protection rights have not been adhered.